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Collecting mail from different mail accounts can be a tedious process. Fortunately, Outlook Express, which comes bundled with Microsoft Internet Explorer 4, makes it very easy to collect your mail from several POP3 or IMAP accounts. Let’s set up several accounts and see how this is done.

STEP 1: ADDING NEW ACCOUNTS
From the Outlook Express Tools menu, select the Accounts… command. In the Internet Accounts dialog box, click the Add button to display a dropdown list from which you can choose new mail, news, or directory service account. Select Mail… to launch the Internet Connection Wizard, which will walk you through the fields of information required to access your different accounts.

You will need to enter the following things: the type of connection you have, your POP3 or IMAP outgoing and incoming mail server names, your name as you want to see it displayed in your mail viewer and the tag that accompanies your e-mail account password. Repeat these steps for each account you want to set up.

After filling in the necessary details, go back and configure each account with the properties that you desire. For example, you might need to customize an e-mail address that you share with a colleague kor team that requires you to leave mail on the server. Simply highlight the specific account and click the Properties button in the Internet Accounts dialog box. Then, configure information in that account’s Properties dialog box.

STEP 2: SETTING A DEFAULT ACCOUNT
Choosing the right account as your default is very important because this account will send your e-mail. Consequently, if the person receiving your e-mail clicks Reply to Sender, the reply mail will also be routed through this account. This might cause confusion, especially in cases where you are sending replies to personal mail from your company mail account or vice versa. To set yoiur default, highlight the account you want to use and click the Set as Default button in the Internet Accounts dialog box. Now that you’ve set up your various e-mail addresses, click the Send and Receive button in your e-mail viewer and watch Outlook Express collect your mail servers with which you have accounts.

A signature has a dual purpose, that of asserting your individuality and of verifying the authenticity of the e-mail. There was a time when all e-mail was ASCII, and hence all signatures had to be in ASCII as well. Not anymore. Outlook Express 5 offers a variety of options. To build a signature file, follow these steps:

1. Select Tools>Options

2. Click the Signatures tab to bring up the dialog box

3. Press the New button. The temporary name of your new signature is Signature
   # 1. You should rename it to describe the nature of the signature file.

4. Go ahead and enter the text you want as your signature and click Apply to save your additions.

Re-creating your personal address book, you would agree, is one of the most difficult and time-consuming tasks, considering the months it has taken you to list all the important contacts and details.

To avoid losing information in the event of a hard disk crash, back up your personal address book and your mail folders. To do this, copy the files from your hard disk to a backup location, such as a floppy disk or tape drive. The files you would require to copy are the WAB and MBX files. These will be located either in the default location of Windows>Application Data>Microsoft>Address Book, or you can click Start and select Find>Files or Folders to open the Find>All Files dialog box. In the Named text box on the Name & Location tab, type*.web*.mbx.

The WAB file will have the same name as your Outlook Express username. There will also be an MBX file for each mail folder in Outlook Express. Once Find locates all the files, copy them to your backup location. Because your Outlook Express address book and messages can change frequently, you should make copies of these files on a regular basis.